This is a wonderful opportunity for a talented person with a background in business administration or finance to help Cambridge and its green landscapes.

CambridgePPF looks after the green places of one of the loveliest cities in Western Europe…do help it, do join it! - Sir David Attenborough

Position: Head of Finance & Operations

Salary: £35,000-£45,000 pro rata, depending on experience

Location: Wandlebury Country Park, Cambridge - Some home working is also possible

Duration: Permanent contract. Part-time, 23-30 hours per week (to be agreed with candidate)

Benefits: 33 days annual holiday entitlement pro rata, includes allowance for Public/Bank Holidays, a pension contribution of up to 5% of gross pay.

Closing date: 10:00am, Monday 22 August 2022

Click here to download the application pack for this role or scroll below.

About Cambridge Past, Present & Future

We are an ambitious and growing local charity that cares about the heritage of Cambridge and its green landscapes:

  • We protect the green setting of Cambridge and its most valuable landscapes and we are working to improve and connect them for people and nature.
  • We inspire people of all ages to get outdoors and help them to enjoy, learn about and get involved with their local environment, heritage and culture.
  • We help to protect, celebrate and improve the important built heritage of the Cambridge area.
  • We own and care for Wandlebury Country Park, Coton Countryside Reserve, Bourn Windmill, Hinxton Watermill and Cambridge Leper Chapel. We deliver a busy schools and public events programme. We were founded in 1928 to preserve the beauty of the historic city of Cambridge and its countryside setting and we work hard to influence the planning and development of the greater Cambridge area.

We are a team of 13 staff (8 full and 5 part-time) supported by over 100 volunteers and assisted by contractors, advisors and service providers.

The Opportunity

This is an exciting time to join our charity, Cambridge is changing rapidly which poses threats and opportunities for the environment, heritage and quality of life. In recent years we have been working hard so that we can help to address issues such as the loss of nature and climate change. Right now, the work of our charity is needed more than ever before and we need effective financial, administrative and business support functions to enable us to step up and make a difference.

As Head of Finance & Operations you will be a key member of the charity’s management team, reporting to the Chief Executive and Trustees and contributing to the strategic and operational management of all areas of the organisation. 

This is a varied and interesting job, with scope to bring your personality to the role.

Our office is in an 18th century building overlooking the beautiful Wandlebury estate. Wandlebury is located on top of the Gog Magog Hills just south of Cambridge. 

Key responsibilities will include:

  • Management of the charity’s finances, office and admin functions.
  • Responsible for financial investments and property, through external agents.
  • As Company Secretary you will have responsibility for secretariat to the Board of Trustees and provide relevant advice to the Board, Management Team and committees.
  • Line Management of Staff and Volunteers.

About you

To be successful in the role you will be supportive of our causes and will use your financial and business administration skills to ensure the charity can make a difference.

You will bring with you the following key skills and experience:

  • Preparing end-of-year group accounts with auditors.
  • Cash handling, banking, paying invoices, etc and managing systems for this.
  • Experience of using financial systems to produce monthly management accounts.
  • Experience of appointing and managing service providers.
  • Office management, recruiting and managing staff and providing support services.
  • Excellent IT skills (spreadsheets, Microsoft Office suite, database management).
  • Excellent interpersonal and written communication skills, with demonstrable evidence of negotiation skills.
  • Experience of providing secretariat functions.
  • Positive outlook and ability to work on a wide variety of initiatives.

Previous post-holders have had a broad range of previous experience which has enabled them to take on a wide range of responsibilities, and this is reflected in the job description and person specification (see below). We are aware that replacing all these skills is a big ask and we anticipate that applicants may not have all the essential or desirable skills we have listed. Where that is the case, we would discuss with potential candidates the options for training and development or whether some responsibilities could be transferred to another member of our team. Depending upon your experience, there may be opportunities to take on additional work if you wished to do so. However, the financial management aspects of this role are essential.

This is a fantastic opportunity to join a small, friendly and committed management team where you can make a difference and your work will have an impact, so apply today!

How to Apply

Our people are very important to us, we aspire to create an inclusive workspace that is free from discrimination, where differences are valued, everyone can be themselves and succeed. Please apply to work for CambridgePPF, your application will be welcomed.

Please email us the following:

  • Your full CV.
  • A covering letter telling us how you meet the person specification and job description - and also tell us why you are interested in this role.
  • Contact details for two referees (who will not be approached without your permission)

Applications should be emailed to Clive Mitchell at [email protected] Closing date for applications is Monday 22 August 10am.

Please title your email ‘Job Application’ and include your name in the file name of your CV and cover letter.

We anticipate interviewing short-listed candidates on 2 and 5 of September. Please can you let us know if you would be available for interview on either of these dates, and if you are not available please let us know when you would be available around that time. We will make a decision closer to the time as to whether interviews will take place in person or via video call, but we will meet the successful candidate in person before finalising an appointment.

If you would like an informal chat about this role or have any questions please contact Clive Mitchell on 01223 243830 (Mon-Wed).

Terms & Conditions

Start Date:  As soon as possible

Contract:  Permanent

Probation Period:  Six months

Salary: £35,000 - £45,000 per annum, pro rata, dependent on experience

Location: Wandlebury Country Park, Cambridge CB22 3AE. Some home working is also possible.

Hours:  3.5 days per week (7.5hrs per day) is preferred but we can be flexible. We are very happy to consider flexible working arrangements to accommodate work-life balance. There will occasionally be evening working for which time off in lieu is given.

Benefits: 33 days annual holiday entitlement pro rata, includes allowance for Public/ Bank Holidays. We currently provide a pension contribution of up to 5% of gross pay.

Job Description

JOB TITLE: Head of Finance & Operations

RESPONSIBLE  TO: Chief Executive

RESPONSIBLE  FOR: Admin Officer, Admin Assistant, relevant  volunteers

JOB SUMMARY: Responsible for the management of the charity’s finances, office and admin functions. Working through external service providers, responsibility for the upkeep of financial investments and property, including lettings, repairs and maintenance. As Company Secretary, responsibility for secretariat to the Board of Trustees. Provide relevant advice to the Board, Management Team and committees.

Company Secretary                  

  • Ensuring that proposed activities of CambridgePPF are in accordance with the charity’s objects and powers.
  • Advising on, and making, the statutory returns required under the Companies Act and by the Charity Commissioners.
  • Arranging the Annual General Meeting and carrying out all associated procedures.
  • Advising on and implementing action required under legislation or good practice, for example in relation to charity operations, financial regulations, employment law, health and safety, etc. Including seeking professional advice.
  • Provide a secretariat function for the Board of Trustees, including organising meetings, preparing agendas and taking minutes.

 Finance & Investments                                        

  • In consultation with the Chief Executive and Honorary Treasurer, preparing annual budgets and other financial estimates for consideration by the Finance Committee and approval by the Board of Trustees.
  • Preparation and publication of the Board of Trustees’ Annual Report and Accounts, including working with the charity’s auditors.
  • Tender, appoint and manage relevant service providers, this currently includes Property Agent, Auditor and an external financial services company (payroll, accounts processing and management reporting). Ensuring value-for-money.
  • Working with the Chief Executive and Finance Committee, ensuring that the charity’s financial procedures are fit for purpose and implemented.
  • Prepare monthly management accounts.
  • Manage cash deposits and cash flow.
  • Responsible for the charity’s handling of payments, cash and banking.
  • Responsible for the timely payment of contractors and suppliers, and the collection of monies owed to the charity.
  • Responsible for the payment of staff salaries and pensions (through payroll and pension provider).
  • Liaising with the charity’s financial investment managers, reviewing performance and arranging the sale and purchase of investments as directed by the Finance Committee/Board.
  • Working through the charity’s property agent, ensure the upkeep of properties, including lettings, repairs and maintenance (this includes a number of historic buildings).
  • Provide a secretariat function for the Finance Committee, including organising meetings, preparing agendas and papers and taking minutes.
  • Preparing relevant reports for the Trustees, Finance Committee and Chief Executive.

Office Management                               

  • Responsible for ensuring the effective day-to-day running of the office, including communications and filing systems, dealing with enquiries, cleaning, office supplies, supply of services such as electricity, heating and water, toilets, etc.
  • Tender, appoint and manage relevant service providers and contractors, this currently includes IT support, telephone, internet, photo-copier, cleaning, electricity and heating oil. Ensuring value-for-money.
  • Responsible for administration of employee IT user accounts on charity’s IT applications and business continuity processes for charity’s electronic information.
  • Ensure that all office staff and volunteers have office equipment and services to enable them to carry out their work safely and effectively.

Line Management of Staff & Volunteers      

  • Working with the Chief Executive, ensure sufficient staff and volunteer resource is available to meet the charity’s financial and administrative requirements.
  • Recruit and line manage relevant staff and volunteers, including carrying out annual appraisals/contract reviews. Currently this is two members of staff, an Admin Officer and Admin Assistant.

Organisational Support & Management Team

  • Ensure the maintenance of a written record of sickness and holiday absences for all members of staff.
  • Ensure the maintenance of a register of members of the charity, and the administration of membership applications/renewals.
  • Support other managers with staff recruitment and the issue of employment contracts.
  • Provide HR advice to other managers, including seeking professional legal or HR advice.
  • Attend Management Team meetings and ensure close working and communication with other managers.
  • Work with other managers to develop and deliver the charity’s plans.

Other Responsibilities

In addition, the postholder will be expected to:

  • Liaise with other staff on all matters of overlapping responsibility;
  • Deputise for the Chief Executive and other managers if required;
  • Undertake any other duties which from time to time may be required by the charity (CambridgePPF is a small charity carrying out a wide range of operations and occasionally it may be necessary for the post-holder to cover for other staff or to help with the other operations of the charity).
  • Comply with all the charity’s policies and procedures.

Learning & Development

  • Maintain an awareness of current regulations and good practice in respect of charity finances and law.
  • Be committed to continuous professional development, where relevant maintaining any professional memberships.
  • Proactively share knowledge and skills to develop colleagues and volunteers.

Person Specification 

Criteria

Essential

Desirable

Education and Qualifications

Graduate level/higher qualification, or a relevant qualification or financial training.

Financial qualification

Knowledge, skills and experience

Experience of preparing end-of-year group accounts with auditors.

Experience of cash handling, banking, paying invoices, etc and managing systems for this.

Experience of using financial systems to produce monthly management accounts.

Experience of calculating payroll.

Experience of appointing and managing service providers.

Experience of recruiting and managing staff.

Experience of office management and providing support services.

Excellent IT skills (spreadsheets, Microsoft Office suite, database management).

Excellent oral and written communication skills, with demonstrable evidence of negotiation skills.

Experience of providing secretariat functions.

Knowledge/experience of financial investments.

Knowledge/experience of property management.

Experience of putting in place and monitoring financial procedures.

Knowledge/experience of IT systems, including trouble shooting.

Knowledge/experience of HR management.

Knowledge/experience of the not-for-profit sector.

 

 

 

 

Personality, character traits and disposition

Excellent interpersonal skills.

Confident and uses initiative.

Excellent attention to detail.

Ability to work under pressure and meet targets and deadlines.

Self-motivated and positive outlook.

Ability to organise and manage own workload and also work as part of a team.

Interest in nature/heritage/ environment/culture/Cambridge/ outdoors.

 

Miscellaneous

Full Driving Licence.

Proof of the right to work in the UK

Flexibility to attend evening meetings and weekend events when required.